Date : Friday 12th June & Saturday 13th June 2026Â
Meet Director : Lotfi El Barodi
Meet Head Referee  : Mrs Manal Abu Salem
Deck Referees
- Marc LefevereÂ
- Talaat Ahmad
Meet entries / ResultsÂ
- Amr AbdelrahmanÂ
- Alejandro Gonzales Barbos
Security Officer & Meet Operations : Angelica Seneff
Venue Al Bustan Village, Riyadh Location
Housing a 25m long, eight (8) lane outdoor pool with Permanent starting blocks (at one end) and an adjacent indoor pool 25m, eight (6) lanes for warm up / cool down.
Official times will be recorded using a Colorado Timing System with backup times recorded manually in each lane (electronic back up and stop watch)
Age
Age as of June 12th, 2026, will determine a swimmer’s age group for the duration of the Championships. Swimmers must have achieved qualifying times for entered events in the age group in which they are competing at the Championships.
Events
Meet rules
USA Swimming Short Course rules for 2026 will apply. The technical Rules and Regulations can be accessed via the 2026 Rule book on the following website:Â usaswimming.org
Eligibility
Registered swimmers of the Eastern Province of Saudi Arabia (EPSA), Riyadh Swim League (RSL) and Western Region leagues WRESL and LISST sanctioned teams (List of AFSA teams) with swimmers who are currently residing and enrolled in one of Kingdom’s schools and who have achieved the National Qualifying Times (NQT), for each event in which the swimmer is entered as listed in the reference table entitled ‘2024-2028 Saudi Age Group Swimming Time Standards’ are eligible to enter this championship.
Entry Times for each swimmer shall be official meet result times that were posted in a competitive meet conducted within the EPSA, RSL, or Western Region (WRESL and LISST) in Saudi Arabia Sep 1st, 2025 and June 1st, 2026.
Consideration entries which meet the NCT times as listed in the attached table entitled ‘2024-2028 Saudi Age Group Swimming Time Standards’ will be considered only for swimmers who have at least one NQT event entered. Late entries will only be accepted if they meet the National Qualifying Time (NQT) time standards, and upon the availability of an empty lane following acceptance of consideration times. The Meet organizers will impose a late entry fee.
No qualifying times are required for relay entries; however, a minimum of two teams must compete in an event to be eligible for awards. Relay teams should consist of the fastest swimmers from each of the three regions for the legs of the relay they are swimming. Relay teams may not consist of swimmers from an age group other than that posted for the event (No swim up). Each region shall be allowed two relay teams (Relay Team A and Relay Team B) in each event.
Mixed Relay Teams shall consist of two boys and two girls each. The teams from the Western Region will swim in Lanes 2 & 5. The Central Region will swim in Lanes 3 & 6, and the Eastern Region will swim in Lanes 4 & 7. Mixed relay events may be reseeded if more than six (6) teams are competing. The Meet Director may elect to change the relay format for any age group depending on the number of entries for that group. Regions and Teams will be advised of any such change. Swimmers are limited to a maximum of 1 Relay entry per day.
The Meet Director reserves the right to request verification of the entry times submitted for each swimmer and will reject any entry time that cannot be substantiated by the results of an officially sanctioned meet within the dates specified above.
Entries
For swimmers of age-group 11 &Â above :Â The total events the swimmer can enter is eight (8) individual events and two (2) relays. The swimmer can enter a maximum four (5) individual events per day.
For swimmers of age group 7 to 10 years old : The total events the swimmer can enter is six (6) individual events and two (2) relays.
All entries should be submitted as HyTek entry files by the specified deadline Â
The entries file shall be submitted thru the website (link here).
Qualifying (NQT) entries should be submitted by e-mail as a Hy-Tek Team Manager Meet Entries export file (.c12 or .hy3) along with a Word or PDF entry listing.
Hytek meet event zip files NQT
Hytek meet event zip files NCT
Meet entry files should be submitted, along with two PDF files listing the entries with proof of time provided. Any entry without proof of time will be discarded.
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- One file for the NQT listing all the events the swimmer has NQT times
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- One file for the NCT listing all the events the swimmer has NCT times
Please ensure The Hy-Tek Meet Entry Report is sorted by name is attached with your entries. Times and Poof of Time when creating the report is also required.
The decision to accept NCTs is based on the fastest NCTs taking into consideration empty lanes and number of participants. We shall inform teams about the final decision once all entries are submitted.
For swimmers of age-group 11 &Â above :Â The total events the swimmer can enter is eight (8) individual events and two (2) relays. The swimmer can enter a maximum four (4) individual events per day.
For swimmers of age group 7 to 10 years old : The total events the swimmer can enter is six (6) individual events and two (2) relays.
Relay Entries shall be submitted via the respective Medley Relay Form and the Free Relay Form attached to these instructions. Relay entries will be due to the meet organizers no later than 11:00 a.m. on the morning of the event. Relay entries shall be submitted through the designated team representative only.
Coaches are responsible for the accuracy of all submitted entry data and must ensure correct spelling of swimmer name, with the eligible age category, precise event name and number, correct gender designation and accurate times.
The Team entries manager will send back team entries to all teams for verification of entries accuracy after they have been imported into Meet Manager. We urge all respective team representative/coaches to check the imported entries for correctness and notify the meet organizer by email ASAP should there be any errors in the transferred data. In the event of late notification, after the printing of the official program, then an adjustment will be made in consultation with the concerned parties on the first day of the meet. In the event of any omission or mistakes made in the submitted entry information by the team representative / coach then the official meet program will not be altered and the swimmer may not be permitted to swim.
Entry deadline
The entry deadline is Monday, June 1st 2026 @ 7:00 pm.
The entry report will be sent to you after processing all NQT and NCT entries are processed.
Entry submissionÂ
The entry submission should be through the link Submit Entries
Â
Seeding
Seeding will be ‘Timed Finals’ in accordance with the USA Swimming Rules & Regulations, except for Relays for which each region will be assigned certain lanes.
The IT officer shall have the right to combine events or relays should the number of swimmers or teams registered for those events warrant.
Scratches
Each swimmer is expected to swim all events entered unless they have been officially scratched from an event. Scheduled scratch meetings will be conducted on each morning prior to the commencement of the day’s events. Formal announcement and notification will be made by the organizers with regards to time and location of the meeting. Team Representatives are expected to submit in writing all scratches for their swimmers for all the day’s events. Failure to swim an event without prior scratching may cause a swimmer to be barred from the remainder of the events on that day unless otherwise approved by the Meet Referee. Refunds of entry fees will not be made for non-participation in an event.
Entry Fees
30 Saudi Riyals for each event entered, including NCT consideration times; there is no fee for relays. Entries received after the deadline will carry a charge of SR60 per event. Once the meet is seeded and the number of consideration times accepted is known, the Meet Director will provide each team the amount which is due for all accepted entries. Total fees are to be paid in FULL as per the team final submission entries regardless if swimmers are scratched. If a swimmer who has submitted a consideration time is not entered into the event , then the entry fee for this event will not be charged to the team.
Payment is to be done to the treasurer (to be communicated).
Awards
Medals will be awarded for each 1st, 2nd, and 3rd place swimmers and ribbons for places 4-8 for each event by age group and gender. Separate awards will be presented to the top six (6) high point male and female participants in each age group category.
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- Each swimmer will earn 9, 7, 6, 5, 4, 3, 2, or 1 point(s) for finishing each event in 1st, 2nd, 3rd, 4th, 5th, 6th, 7th or 8th place respectively, regardless of the number of entrants
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- No additional points will be awarded for National Records broken during the competition.
In case of ties, the swimmer with the lowest number of individual events entered and swam shall be selected. If a tie still exists, then the swimmer with the best record in head to head competition shall be selected. If a tie still exists, duplicate awards will be presented.
Trophies will also be presented to the top three teams in the event (total points scored).
Meet Schedule
Warm-up 06:45 – 08:00
Lane Assignment will be shared once entries are submitted
| Friday June 12th | Saturday June 13th |
| 07:30 Scratch Meeting | 07:30 Scratch Meeting |
| 08:00 Opening Ceremony | 08:00 Officials to Post |
| 08:15 Officials to Post | 08:10 Call First Events |
| 08:25 Call First Events | 08:15 Start First Event |
| 08:30 Start First Event | End Awards Ceremony |
Schedule is subject to change / adjustment based on the start list / number of participants
Photography
An assigned photographer will be responsible for taking pictures during the event.
Meet Mobile
The Meet Mobile app is free to download from the Apple App Store (iPhone Apps) and Google Play and will allow access to heat sheets and results throughout the event. Please note, however, that this is not a free app. Results can be followed live, as it unfolds, on Meet Mobile but results may be altered from those originally displayed due to DQ, soft touch and other relevant reasons. Final posted results will be accurate on Meet Mobile. The Meet Mobile application (app) displays meet results in real time as data is received during meets from the timer (one heat at a time). This app has the ability to display heat sheets, psych sheets, records, team scores, and time standards. It will be set up and working for the meet.
Awards Ceremony
The Awards Ceremony is scheduled in a designated area (Map will follow) shortly after the conclusion of the meet on Saturday. A few minutes will be required to ensure all points are counted correctly and ties examined before the awards ceremony can proceed so please bear with us during this time. We appreciate people will be trying to leave quickly to catch flights so will try to organize the award ceremony as soon after the meet ends as possible. During the awards ceremony coaches, parents and visitors are asked to be respectful to the announcer and to wear suitable clothing for the ceremony.